Project & Administration Support
Melbourne Victoria, Australia
$70,000 - $80,000 Per Annum + Super
Project & Administration Support

  • Fantastic permanent opportunity for a Project & Administration Support person
  • Salary between $70,000/$80,000 a year
  • Start date – December/January 
  • Location – Working from home

2XM Recruit:

Established in 2010, 2XM Recruit Pty Ltd Australia is part of a global group of companies delivering quality recruitment solutions across four core divisions: Engineering, Rail, Mining and Construction

We are exclusively working with our Global partner to deliver one of Melbourne’s most exciting upgrades to an existing distribution centre. This project requires a Project & Administration Support person who is a self-starter and able to take on the challenge of supporting not only the Melbourne project but Sydney too. This role will be working from home full-time.

If you are interested to learn more about this exciting opportunity that will be classified as essential work and are available to commence before Christmas, please don’t delay and apply now!

What would we be looking for?

A true leader in their field, you must be able to provide vital operational support and general administrative support to project managers, engineers and project teams to achieve successful and timely completion of both projects.

This is truly an exceptional opportunity to work for a Global organisational as they venture their business through the APAC region. Their maiden project kicks off in Sydney in January and through 2022 they will secure projects in Melbourne and then Japan.

About the Role

Key Duties and Responsibilities:

· Work closely with the projects and engineering team to monitor overall status / progress of project timeline

· Work closely with Recruitment team to ensure compliance and competencies across 80 blue collar workforce

· Raising purchase orders for labour, plant, equipment, and materials

· Review any purchase invoices received for the business unit, assign purchase orders and complete the GRN process on time

· Update finance (contract and payments) spreadsheet and ensure CRM is constantly live with correct data

· Assist the project teams with quote production and bids as required


General Administration


· Book technical and operational training for project teams and keep a record of all training within company training matrix

· Process timesheets and expenses for weekly paid employees

· Provide efficient service to customers, suppliers and colleagues face-to-face or via telephone or teams calls

· Arrange flights and hotel accommodation and other travel needs as required

· Arrange the cleaning and/or servicing of facilities and vehicles with external contractors

· Adhere to and support the implementation of HR processes and procedures

· Strictly adhere to company’s Health & Safety Procedures and support compliance and other associated safety requirements in line with company policies


The Candidate


Its essential that you have done similar roles previously with a minimum of 10 years’ experience in this kind of role. A self-motivated person who has an office set up at home will be critical to the success of this position, so we are looking for a highly organised, compliant and autonomous individual to take on this key role for our customer.


· High level of administration skill and attention to detail, ideally gained in a complex operations environment

· Ability to use technological applications to achieve efficiency, ensure better visibility, mitigate risks and support lean management

· Experience of producing presentations and reports

· Experience using CRM and internal database systems

· Microsoft Excel – intermediate/advanced level user

· Microsoft PowerPoint, Word, Dynamics and Outlook – Intermediate level user


This is truly an excellent opportunity, so if you would like to be learn more please don’t delay and apply now!
Apply Now