Bid Coordinator
Rail
Sydney New South Wales, Australia
About the role
As a vital team member, you will support the Bid / Proposals process by leading and assisting with all  functions in relation to Pre-Bidding and Post-Bidding activities.  You will also be responsible for  providing essential administrative support.  Working closely with the Bid Team and the Bid Manager you will lead, under supervision, small tender responses, clarifications and correspondence.  You will lead all administrative functions relating to the bid team including CRM, document management, formatting and graphics. You will:

  • Liaise with pertinent stakeholders to compile relevant tender response materials, including operations, P&C, estimating, commercial, IR, HSE and QA teams
  • Assist development of win themes and key messages
  • Organise and prepare materials, and occasionally facilitate tender workshops
  • Develop, distribute and update the tender schedule and budget to ensure successful completion and delivery of submission response
  • Manage all document management for the Bid Team including filing, formatting, document control, graphics and printing
  • Determine submission design/specialist print requirements including layout, folder artwork design and internal dividers ensuring compliance
  • Ensure compliant tender response and final preparation of tender submission
  • Support and sometimes lead continuous improvement activities relating to Pre-Contracts and Bid Teams
  • Assist day-to-day operations of the Bid Team and aid where required; e.g. expenses, diary management, external printing solutions/coordination
About You
  • You will thrive on stepping up to a problem that others couldn’t take on, or an opportunity that inspires new solutions. Ideally you will have:
  • Exceptional communication skills (written and verbal) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally
  • Values that imbue reliability, integrity and accountability
  • Customer focused behaviours, team oriented, accountable and results driven
  • Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands
  • Strong skills in MS Office (Word, Excel, Power point) and Adobe
  • Contribute to the innovation process within the business
  • Relevant business degree and experience in procurement or tendering would be an advantage
This position id for an initial 12 week contract that has the potential to extend.
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