Mobilisation Administrator

Project Administrator
Mobilisation Administrator
Project Coordinator
Office Manager

Location: Perth CBD, WA
Working Hours: Monday to Friday, 7.6 hours per day (Flexible start/finish between 7:00am – 5:00pm)
Salary: $75,000 – $80,000 p/a + Super

Are you an experienced Project Administrator, Coordinator or Office Manager with a proven track record in site mobilisations for the mining sector? Do you thrive in a fast-paced environment where high attention to detail and tech-savviness are second nature? Are you looking for a dynamic CBD-based role that offers true working hour flexibility? Then this could be the role for you!

About the Role:
Working with a leading global technology and engineering systems provider, you will play a central role in driving seamless site mobilisations and supporting overall office operational efficiency.

This position puts you at the intersection of project delivery and daily office management in a high-velocity environment. You will be responsible for ensuring personnel, equipment, and compliance documentation meet strict mine site access requirements while keeping administrative workflows running smoothly.

The role suits a confident, sharp, and highly organised professional with strong IT acumen who can juggle competing priorities with precision and balance reactive demands with proactive coordination.

Key Responsibilities:

• Site Mobilisations: Coordinate end-to-end mobilisation processes for project staff and contractors to various mine sites, managing site access, medicals, site-specific inductions, flights, accommodation, and travel itineraries.
• Compliance & Logistics: Ensure all site compliance, certifications, and onboarding documentation align strictly with client and site-specific safety guidelines prior to deployment.
• Office & Project Administration: Provide high-level administrative support, managing document control, updating project registers, and maintaining general CBD office operations.
• Systems & IT Management: Utilize advanced features within MS Office 365, SharePoint, and core business/project management tools to maintain clean data, automate administrative tasks, and streamline workflow documentation.
• Stakeholder Coordination: Act as a key liaison between internal project managers, site personnel, client travel desks, and external service providers to ensure seamless operational support.

What You’ll Need:

• Proven experience as a Project Administrator, Coordinator, Site Administrator, or Office Manager, with direct exposure to mine site mobilisations.
• Demonstrated ability to excel in a high-volume, fast-paced environment while maintaining exceptional attention to detail.
• Strong IT acumen and advanced proficiency in Microsoft Office 365, SharePoint, Teams, and standard enterprise software/data management platforms.
• Excellent organisational skills with the ability to manage tight timelines and changing site schedules smoothly.
• High-level communication and interpersonal skills, with a confident, solutions-focused approach to problem-solving.

Why Join?

• Flexible Working Hours: Enjoy excellent work-life balance with flexible standard hours (7.6 hours daily) structured around your schedule between 7:00am and 5:00pm.
• Prime Perth CBD Location: Conveniently located in the heart of Perth with easy access to public transport and city amenities.
• Competitive Annual Salary: $75,000 – $80,000 p/a + Super
• Impactful Role: Drive critical mobilisation operations for a recognized market leader in control systems technology.

How to Apply:
Apply now or, if you have any questions regarding the role, please reach out to charles.seward@2xmrecruit.com.au.

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